Career Opportunities: Project Administrator II

Position Title

Project Administrator II

POSITION SUMMARY

Manage and oversee projects and sales orders as assigned to ensure that all contractual obligations are satisfactorily completed resulting in customer satisfaction and prompt payment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Obtain and gather all necessary information to enter the TECO-WESTINGHOUSE (TWMC) sales and shop order into the operating systems and confirm the Customer scope of supply (SOS).
  • Follow all order entry procedures as defined in the appropriate procedures provided.
  • Create and maintain a project jacket, in the required format, for each assigned project/sales order in the pre-defined Document Repository for TWMC departmental use and posterity.
  • Determine the factory location of manufacturing (i.e. Taiwan, China, or Texas).
  • Review Customer supplied documents to confirm TWMC compliance, or markup and return to the Sales Application Specialist for endorsement of scope.
  • Determine “order/project status” and follow all held (HMDA, CUST, etc.) shop orders to release job(s) to manufacturing to meet customer and/or site requirements.
  • Create purchase requisitions for ordering motors, equipment and parts, and submit to vendor, for items not manufactured at TWMC Round Rock, TX.
  • Hold, attend and/or request contract / design review meetings with internal and external partners to establish the SOS.
  • Identify and maintain consistent engagement with the Customer Order Representative (COR) regarding submission of drawings / documents, design, manufacturing, planned ship date(s), and inspections, witness or virtual witness test requirements when applicable.
  • Administer the delivery of customer furnished items to the appropriate factory when required.
  • Immediately notify Field Sales and COR regarding shipment date deviations that are not related to customer changes to the scope.
  • When COR requests changes to the SOS, negotiate price, revised submittals, contract date changes.
  • Enter and process all changes to the SOS through a Syteline change notice.
  • Coordinate with COR and TWMC’s Planning, Design Center, Operations, and Test Departments on all rescheduled test and/or shipment dates.
  • Confirm all software required in the SOS has been submitted to the COR prior to shipment.
  • Host Customers, Users, and/or their Representatives, during in-process or final inspections, and in-process or final witness testing.
  • Prior to shipment contact COR to obtain approval to ship, establish if special documents/tagging is required, and coordinate the shipment, delivery address, contact name/number, and hours of receiving for successful delivery and receipt.
  • Coordinate with internal partners (i.e. Logistics, Planning, QA, Finance, etc.) to verify that any shortages and suspension items are recognized.
  • Train and assist Junior Project Administrators.
  • Regular attendance and engagement is an essential function of this position.
  • Incorporate the standards of excellence as outlined by TWMC (pride, desire, teamwork, attention to detail, follow-through) into daily activities in order to create a total quality environment through personal commitment to excellence.
  • Perform other functions as required and assigned (non-essential functions).
  • Compliance with all applicable Company policies is mandatory, including:

-Maintaining a drug free workplace

-Adherence to ISO 9001 Standards

-Compliance with Affirmative Action Plan

-Safety procedures

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree (Engineering and/or Business Administration preferred) from a four-year College or University; or five or more years related Project Management, Contract Management, and motor experience and training; or equivalent combination of education and experience.

MANAGEMENT DISCLAIMER

TECO-Westinghouse’s (TECO-Westinghouse) Management reserves the right to revise, change or modify the duties and responsibilities of this position at any time to meet business and organizational needs. This position description may not list all duties for this position. The incumbent in the position may be asked to perform other duties. This position description is not a contract for employment and either the incumbent or TECO-Westinghouse may terminate employment at any time, for any reason.

CLICK HERE TO APPLY: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6cf1abad-3f0e-4130-ae50-1f674ac403b0&ccId=19000101_000001&jobId=451970&source=CC2&lang=en_US

Minorities/Females/Disabled/Veterans Equal Opportunity Employer.