Career Opportunities: Human Resource Assistant

Position Title

Human Resource Assistant

Active – FULL TIME REGULAR

Round Rock, TX US

POSITION SUMMARY

Assist employees with benefits enrollment and questions, manages all insurance billing, maintain employee database and file, and assist in other areas of Human Resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Help to administer various employees benefit programs such as group health, flexible spending accounts, dental, vision and life insurance, & tuition reimbursements
• Assist new employees as needed with ADP and benefit enrollment
• Maintain employee benefits and ensure benefit changes are entered appropriately in ADP system for payroll deduction
• Service as point of contact for benefits carriers, for reporting and enrollment issues.
• Serve as initial point of contact for employees, answering questions that do not require escalation
• Track employee’s children aging out of benefits. Inform HRBP and remove from the appropriate benefits
• Maintain Learning Management System and employee training records
• Create and distributes Human Resources reporting
• Update phone list for North America
• Maintain Human Resource policies and company handbook
• Benefits point of contact for vendors
• Create/maintain various reports, at the request of the HR Manager
• Invoice processing
• Process verifications of employment
• Coordinate/track various activities (benefits, wellness, parking passes, new hire orientation, anniversaries, posters, various Human Resources events and meetings)
• Event planning
• Ordering department supplies as needed
• Mail out mass letters/forms
• Perform other tasks as assigned

SCOPE, PURPOSE, & FREQUENCY OF CONTACTS

The position requires daily contact with all levels of TECO-Westinghouse internal customers.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Associate’s degree (A. A.) or equivalent from two-year college or technical school and six years of high volume business experience; or
• Equivalent combination of education and experience

SKILLS AND ABILITIES

• Strong written and oral communication and computer skills
• People skills are essential for effectively interacting with customers
• Problem-solving skills
• Intermediate to Advanced Microsoft Outlook, Word, and Excel (Pivot tables & vlookups)
• Attention to detail
• Strong customer service skills
• Ability to maintain confidentiality and discretion when responding to requests

LANGUAGE SKILLS

• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Apply concepts of basic algebra and geometry.

REASONING ABILITY

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Identify a solution to a problem involving several concrete variables in standardized situations.

SUPERVISION RECEIVED

General supervision will be provided. Must be a self-starter with the ability to work effectively and take ownership of assigned projects in a fast paced environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work for this position will be performed in an office environment.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. This is a mostly sedentary position. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

MANAGEMENT DISCLAIMER

TECO-Westinghouse’s Management reserves the right to revise, change or modify the duties and responsibilities of this position at any time to meet business and organizational needs. This position description may not list all duties for this position. The incumbent in the position may be asked to perform other duties. This position description is not a contract for employment and either the incumbent or TECO-Westinghouse may terminate employment at any time, for any reason.